Here at PKF JAPAN, we provide outsourcing services to fulfill our clients’ finance-related requirements, including payment facilitation and fund management services, to meet their cash management needs. These services include collection, processing, handling, and payment management, allowing you to focus your management resources on your core business while we seamlessly manage your day to day cash flow. Using our large team of qualified and experienced staff, we implement effective transaction monitoring to provide you with the assurance that we will securely manage your cash.
However, cash management is not the only Business Process Outsourcing (BPO) service that we offer. Combining this service with our other outsourcing services, in particular, our bookkeeping services, would deliver to you benefits of scale and help make your business processes more efficient and effective. We provide a one-stop accounting support service for Japanese corporations and branches, delivering a quality service that is comparable to the other major accounting firms but brought to you at a reasonable price.
We offer a transfer agency service, acting as a transfer agent for our clients, under one of the following authorization structures. In the first option, our client handles the preparation work for their cash transactions and delegate their Internet Banking Authority to us to fulfill their instructions. In the second option, our client delegates all cash management tasks to us, from the initial transfer preparation work through to the approval procedures.
In addition to managing the transactions associated with daily procurement, expenses, and outsourced remittances, we can also process payroll transfers.
We also offer a cash handling service, undertaking all payment processing activities related to making and receiving the cash payments. These services can range from petty cash management through to facilitating payments for charges such as corporate tax, consumption tax, resident tax, and expenses for public utilities that require payment over the counter.
Before we start the conversation to determine how best we can help you, it is essential that we are speaking the same language when it comes to your financial transactions. The terminology used may vary depending on the bank that you use, as will the processes and timing for the flow of payments. We base the terminologies and processes that we follow upon those used in a typical internet banking system in Japan. For example, the following terms are related to cash management:
Before we offer our services, our team at PKF JAPAN will typically schedule an initial consultation with potential clients to ensure that we fully understand their business, identify the most appropriate options for their individual needs, and allow us to provide an accurate quotation. We may ask you for copies of the following documents to help this process:
Our CASH MANAGEMENT services boast the following four major features:
We recognize that managing your cash transactions is a highly sensitive undertaking, which is why we ensure the quality and security of our services using an in-house triple check payment system. These checks deliver the assurance that your money is safe in our care, relieving you from needing to entrust the management of your company funds to young and newly hired staff. We have a designated team that carries out these checks, independent from the team who implement your day to day cash management tasks. We operate our business by paying close attention to the quality and security of our services using this triple check system.
Many of our clients who request payment agency services are require bookkeeping and payroll services. By overseeing the preparation of the accounting books and payroll calculations, we can deliver an efficient integrated payment service. This combined service will provide operational efficiencies for your business, allowing you to focus your management resources on your core business while we seamlessly manage your bookkeeping and payroll needs.
PKF JAPAN’s team of specialized consultants are light on their feet. We are a fast and agile service provider, reacting to our clients’ needs whenever required, and delivering effective solutions. We recognize that it is essential for our clients that we swiftly complete our work when it comes to back-office operations, which is why we guarantee fast and decisive processing of payments. We have put together an integrated team of Certified Professional Accountants (CPA), Enrolled Agents (EA), Tax Advisors, Lawyers, Certified Social Insurance and Labor Consultants, Legal Advisors, Business and IT Support Staff, Bookkeepers and Administrative Assistants who, between them, can provide the services that you require.
Here at PKF JAPAN, we employ bilingual staff who are proficient in the major languages for international business, including English and Chinese. Over recent years we have seen an increase in both foreign business expansions into Japan and the overseas business expansions of Japanese enterprises. In such an evolving business environment, we are proud to be able to offer our accounting services in both English and Chinese to enhance and expand the support that we can provide to our clients.