Japan’s social and labor insurance policies, which include payroll and pension provisions, can be more complicated than most other countries. Recent years have seen an increase in disputes between employers and employees (both current and former) as a result of issues relating to labor laws. Because of this, it is common for foreign companies to outsource their payroll and social insurance procedures to local specialists when operating in Japan. PKF JAPAN has a team of certified professionals who specialize in delivering payroll and social insurance solutions, known domestically as “Certified Social Insurance and Labor Consultants.” As a one-stop payroll and social insurance support service for Japanese corporations and branches, we provide a quality service that is comparable to other major firms but at a reasonable price.
We provide payroll and social insurance-related advisory services that meet the needs of our clients, commensurate to their size and the current stage of their business. When foreign companies expand their business operations into Japan, handling issues related to human resources and labor management can be complicated and problematic. Our labor management specialists can provide you with helpful advice so you can avoid such problems.
The international business environment has a continuously evolving and globalizing demographics, with an increasing diversity of workforce management issues. Now that “human” capital has grown in importance and the management of such resources has become a priority, when a foreign corporation expands their business into Japan, we aim to help them address these issues through the optimization of organization structure, the development and utilization of a competent personnel system, and the provision of personnel training and education.
Management of Personnel Regulations
We provide support to our clients when it comes to the implementation and maintenance of the internal employment processes in compliance with all personnel-related regulations that apply to their Japanese subsidiaries or branches. The development and continuous improvement of working regulations are vital to any business as these create an environment where employees can be motivated to demonstrate their abilities fully. The increase in individual labor disputes between employees and employers may often result from flaws in the internal work processes and their improper implementation contrary to the relevant regulations. The proper establishment and execution of rules can avoid such problems.
Human Resources and Wage System Consulting
A dependable wage system is one way a company can help its employees grow and improve performance. We can help with the development of your company and the growth of its employees through the provision of human resources and wage systems.
First, we will assess if your personnel and wage systems are functioning efficiently and effectively. Then we will address any issues present in the existing system to create for you an improved personnel evaluation system. After implementing the necessary changes, we will monitor the new system to ensure it is working effectively and yielding the required results with a focus on all feedback received. Our labor and social insurance consultants have extensive experience with the creation and evolution of personnel and wage systems, and they will work with you to help your business improve.
When a foreign corporation conducts business in Japan, there is an expectation that it will respect its “human” capital and comply with the provisions in all labor-related laws including the Labor Standards Act, the Industrial Safety and Health Act, the Act on Securing, Etc. of Equal Opportunity and Treatment between Men and Women in Employment, and the Act on Childcare Leave, Caregiver Leave, and Other Measures for the Welfare of Workers Caring for Children or Other Family Members. Our certified labor and social insurance consultants provide a wide range of services that can help you resolve your labor relations concerns, answer your questions, and help you implement best practices in your company.
Labor Relations Consulting
When employing individuals, all employers in Japan must prepare a range of materials including an employment contract, the necessary documents to update their Roster of Workers, set-up the conditions of employment and a method of determining salary, a process for attendance (timekeeping) management, and other internal employment documents in compliance with domestic regulations. PKF JAPAN’s integrated team of certified labor and social insurance consultants, lawyers, and administrative assistants, are all ready to assist you and resolve all of your concerns relating to labor relations.
We offer a service that focuses on providing an assessment of the effectiveness and completeness of a company’s human resource management. The evaluation can focus on qualitative or quantitative aspects, or it can be a combination of these two elements. The audit service primarily investigates if the company’s current labor-management processes and policies will conform with labor laws, and to understand and create countermeasures against any potential risks relating to the labor management.
Our services include fulfilling the outsourcing of your monthly payroll processes, including any bonus calculations, year-end adjustments, and other wage-related procedures using our dedicated payroll staff. Salary management is a vital task that is only required for a short period each month, but it may be a complicated task due to the nature of the calculations of payments and deductions. Also, due to the sensitive nature of the information that is involved, it cannot be undertaken by just anyone. Foreign corporations operating in Japan can benefit from outsourcing such kinds of tasks to Japanese based specialists such as PKF JAPAN. Not only can we pair this outsource service with our payment processing service, but we can also customize our services to meet the needs of both your company in Japan and your parent company overseas ― options include bespoke reporting style or the use of a specific software application.
About our Payroll Services
Payroll is a task that may only require a small amount of time, but it is complicated in nature. The regulations that govern labor and social insurance, such as the Labor Standards Act and the Act on the Collection, etc. of Insurance Premiums of Labor Insurance, and related laws as the Income Tax Act, are frequently revised. Monitoring and adjusting to changes to remain compliant with the regulations can place a considerable burden on companies. A thorough understanding of the social and labor insurance system in Japan can also bring benefits to a company through the lowering of premiums. At PKF JAPAN, we manage a range of payroll outsourcing tasks for our clients, freeing them from the burdens of these complicated responsibilities and helping them to work more efficiently. Our services include the following:
PKF JAPAN’s payroll staff are thoroughly familiar with Japan’s social insurance requirements, which include health insurance, welfare pension insurance, workers’ compensation insurance, and employment insurance. Our highly experienced team can implement any processes related to the management of social insurance on your behalf. Using cloud software solutions, we can offer you operational efficiencies that allow you to invest your management resources into improving your core business. Together, with our other payroll and payment processing Business Process Outsourcing (BPO) services, we can further help you improve the efficiency of your business.
Handling administrative procedures such as social insurance and labor insurance can be time-consuming for managers and employees who are unfamiliar with the process. Having staff members manage general personnel issues may result in the company needing to incur additional costs associated with hiring and training. The retirement of staff in-charge of Human Resource affairs may also cause significant disruption to company operations. Outsourcing your social insurance procedures to our certified team of professionals can reduce the burden of having to manage these procedures yourself. We can also help reduce costs by undertaking a review of your existing workflows and suggesting efficiency and effectiveness improvements.
We can manage a range of outsourced payroll and social insurance tasks for you, including the following:
Before we offer our services, our team at PKF JAPAN will typically schedule an initial consultation with potential clients to ensure that we fully understand their business, identify the most appropriate options for their individual needs, and allow us to provide an accurate quotation. We may ask you for copies of the following documents to help this process:
Our PAYROLL & SOCIAL INSURANCE services boast the following four major features:
PKF JAPAN is home to a core team of certified professionals, including Certified Professional Accountants (CPA), Enrolled Agents (EA), and Tax Advisors who are all certified in Japan, and who have experience of working for the other major accounting firms. We are committed to providing accounting support to companies from across the world when they seek to expand their business into Japan ― either as companies or branches. We provide services to a wide range of clients from multiple industry sectors, from international companies listed overseas to those operating in the global aviation industry.
Labor management plays an essential role in any company as any success will be dependent upon maintaining good relationships with human resources. The reduction of labor risks can enhance a business’s corporate value. Here at PKF JAPAN, we will help you strengthen the management base for your “human” capital and provide advisory services for both a medium and a long-term perspective aimed at improving your corporate value.
While the quick and accurate completion of payroll tasks is vital, the fees charged for the outsourced services should not dictate the quality of the service. At PKF JAPAN, we provide feedback on our client’s management style as well as any risks we acknowledge while doing payroll services for your company, based on the advice of our certified labor and social insurance consultants.
Here at PKF JAPAN, we employ bilingual staff who are proficient in the major languages for international business, including English and Chinese. Over recent years we have seen an increase in both foreign business expansions into Japan and the overseas business expansions of Japanese enterprises. In such an evolving business environment, we are proud to be able to offer our labor-related services in both English and Chinese to enhance and expand the support that we can provide to our clients. We can address any concerns you may have relating to complicated international labor issues as well, such as services related to social security agreements.