Visa Services

Here at PKF Japan, we can help foreign residents obtain the various permits needed for visa applications. The visa application process can be extremely complicated, so you may be unsuccessful despite completing and submitting your application form in compliance with the requirements of the Immigration Bureau. You may be unable to understand the intentions or understand Japanese sufficiently well, and as a result, you may not get your application approved. An administrative assistant with broad experience in making such applications will be able to quickly and efficiently complete the process for acquiring or renewing a whole range of visas for foreign clients. We employ bilingual staff who are proficient in the major languages for international business, including English and Chinese. We can carefully explain the visa application requirements and provide you with support in a language that you can understand.

Business Manager Visa Application Support Services

We have a wealth of experience and a successful record when it comes to applying for and obtaining a business manager visa. Our administrative assistants work closely with our tax accountants to formulate the business plan that is a vital component of the application process. With our qualified and experienced team of professionals, we provide a one-stop support service for all your business visa application and renewal requirements.

  • WHAT IS A BUSINESS MANAGER VISA?
    • When foreign entrepreneurs and foreign-affiliated companies make business investments in Japan, or when they invest funds in an existing business and manage the invested company and are involved in administrative tasks, then these activities fall under the definition of a “business and management” status of residence. Persons in this category are typically engaged in making decisions on important matters related to the operation of the business, be it a joint-stock company or a limited liability company established in Japan. They may undertake operational management duties, or perform auditing and supervising operations, or accountancy functions. They can be representative directors, board members, auditors, general managers, plant managers, or branch managers.

      Foreigners and foreign-affiliated companies that meet the requirements of “business and management” status are legally required to hold a “business manager visa” to carry out their duties. That is why any foreigners or foreign-affiliated companies that start a business in Japan by establishing a corporation must apply for this visa, which requires the applicant to prove to the Immigration Bureau the stability and continuity of the business. This proof cannot be obtained automatically by merely establishing a new corporation in Japan, which is why, to get a business manager visa, you need to prepare a reasonable and compelling business plan.

      Directors and corporate auditors, such as formal officers and non-executive officers, who do not make decisions on important matters for Japanese stock companies, or do not operate the business themselves, are not required to obtain a business manager visa. However, it is essential to note that they will need to apply for another type of status of residence, such as “Engineer/Specialist in Humanities/International Services” to carry out their duties.

  • PROCEDURES FOR OBTAINING A BUSINESS MANAGER VISA
    • There are five permissible periods of stay for a business manager visa (five years, three years, one year, four months, and three months). To qualify for a business manager visa, the applicant must meet on of the following conditions:

      (1) The applicant intends to manage a trading company or other business in Japan

      The qualify the applicant must meet the following requirements:
      ① The facilities (including offices and stores.) used as business establishments are physically in Japan.
      ② The business employs two or more full-time staff who live in Japan (each can be a Japanese resident, the spouse of a Japanese resident, a foreign permanent resident, or the spouse of a foreign permanent resident) excluding those engaged in the management of the company.

      (2) The applicant invests in a foreign corporation, or the applicant is a foreigner who manages a trading company or other business in Japan or is someone who manages or engages in a company on behalf of a foreigner

      ① The facilities (including offices and stores.) used as business establishments are physically in Japan.
      ② The business employs two or more full-time staff who live in Japan (each can be a Japanese resident, the spouse of a Japanese resident, a foreign permanent resident, or the spouse of a foreign permanent resident) excluding those engaged in the management of the company.

      (3) The applicant intends to engage in the management of a trading company or other business in Japan

      ① The applicant must have at least three years of experience in business management, which may include the period spent as a student completing management subjects at a graduate level.
      ② The applicant must receive remuneration equal to, or higher than, the remuneration that an equivalent Japanese worker would receive. Generally, if a foreigner invests in staring a new business in Japan as a sole venture, then it will fall under item (1) above. Also, foreign managers are generally required to hire at least two full-time employees. However, if a newly established stock company has a capital of at least 5,000,000 Yen, then it may be deemed to have satisfied this requirement even if it has no employees. Once invested, the capital must not fall below 5,000,000 Yen at any time, and no withdrawal by any mechanism, including capital reduction procedures, that would cause the capital to be less than this value is permitted.

  • PROCEDURES FOR BUSINESS MANAGER VISA RENEWAL
    • When renewing the period of stay for a business manager visa, the Immigration Bureau will carefully examine the stability and continuity of the applicant’s business for a range of factors.

      The most critical factor in the renewal of a business manager visa is the status of the financial statements and tax returns of any Japanese corporations. The specific examination will focus on two main financial statements, the balance sheet, and the income statement. It is important to note that the review will not just look at the financial results for a single fiscal year, so a deficit in the latest financial results will not automatically prevent the renewal of a business manager visa. This point is especially crucial in the first term after the establishment of a new company in Japan, where capital investment and other initial start-up costs are high, which often results in a deficit in the initial period. The Immigration Bureau will make an overall judgment based upon the financial status and the forecasts for the second and subsequent periods.

      In cases where is no recorded “gross profit” (gross margin) for two consecutive periods or where debt continues for more than two successive periods, then it is normal for the examination to conclude that there is no business continuity unless the applicant can provide evidence to prove otherwise. These situations are where the presentation of a concrete business plan that includes an innovative business model that can demonstrate anticipated gross profit or the introduction of new investment to increase the capital to break away from excess debt will be invaluable. Without such a plan, it will be very challenging to renew your manager visa successfully.

      The typical term of a business manager visa is one year, but if the business can be demonstrated to be extremely stable or is performing well (for example, it has been profitable for two or more consecutive years), then the Immigration Bureau may issue a business manager visa that is valid for three years. Other factors, including the work history of the manager, the status of their residence in Japan, the size and nature of the Japanese company, and the details of its management structure, can all come into play in this decision-making process.

      As part of the Immigration Bureau’s screening process for the business manager visa, they focus on the stability and continuity of the business, which is why the company must be profitable. However, making a business profitable by artificially reducing costs and recording gains will have a detrimental impact, particularly by making the representative director’s remuneration extremely low to achieve this. Any executive remuneration should be at least 200,000 yen per month.

SUPPORT FOR VARIOUS WORK VISA

We regularly act on behalf of foreign nationals working in Japan to help them obtain and renew a range of different work visas, including for the “Intra-company Transferee”, “Engineer/Specialist in Humanities/International Services”, and “Skilled Labor” categories of employment. We can take care of all the specialist visa-related work on your behalf and allow your Human Resources department to concentrate on their core activities such as recruiting and securing foreign workers to fulfill your specific requirements.

  • WHAT IS A STATUS OF RESIDENCE VISA?
    • Diplomatic missions abroad are responsible for issuing the status of residence visas, and they certify the validity of the passport possessed by a foreign national and provide a level of assurance that the passport holder will be allowed to enter the country under the conditions stated on the visa. The visa defines the terms under which a foreign national can enter, stay, and work in Japan and categorizes the status of their entry and residence. Currently, there are around 30 different types of resident status in Japan as of April 1, 2019.

  • THE COST OF OBTAINING A VISA
    • The costs of obtaining a residence visa can vary depending upon the type of residence status. With regards to the most challenging business manager visa acquisition, in addition to the application fees of several thousand yen, the professional fees can be about 250,000 Yen, while the costs for a family stay visa can be about 80,000 Yen. Because of the importance of the applicants’ educational background and career history in successfully obtaining a visa, we provide individual consultations to assess eligibility and to determine the applicable fees.

  • CAN I OBTAIN A VISA BY MYSELF?
    • You may ask, “Can I apply for a status of residence without using an expert?” The answer is both “Yes” and “No” as while it is not impossible to do it all by yourself, the Immigration Bureau only publishes the general requirements for visa applications and so it may be challenging to understand the intentions of the Immigration Bureau and to gather all the necessary documents. Despite submitting the required documents to the Immigration Bureau, there are many cases where applicants have been unable to understand Japanese sufficiently well to be able to comprehend the requirements and so, unfortunately, and so their application has been rejected.
      We believe that it is better to rely on a visa processing expert to increase the probability of receiving your visa. Our experts can save you time, costs, and stress by handling the application process on your behalf. We can listen and provide tailored expert advice for the unique circumstances of each client. Because of our highly experienced administrative assistant’s act as our agents, we can deliver this service at very reasonable prices.

  • MAJOR CATEGORIES OF STATUS OF RESIDENCE
    • Although there are numerous different statuses of residence, below are those that Japanese corporations have typically applied using our services for when they have needed to hire foreign nationals.

      (1) BUSINESS MANAGER

      Managers and proprietors of foreign companies will require this type of visa. The period of stay can be valid for five years, three years, one year, four months, or three months.

      (2) ENGINEER/SPECIALIST IN HUMANITIES/INTERNATIONAL SERVICES

      System engineers, interpreters, designers, and private language teachers will require this type of visa. The period of stay can be valid for five years, three years, one year, or three months.
      This visa will allow the holder to engage in activities that require technical knowledge related to the fields of science, engineering, and other natural sciences necessary to fulfill contracts with Japanese companies. When it comes to assisting visa applications, this is the most common type of work visa that we handle.

      (3) INTRA-COMPANY TRANSFER

      Personnel who transfer from overseas offices to a Japanese office will require an intra-company transfer visa. The period of stay can be valid for five years, three years, one year, or three months. After obtaining this visa, employees of foreign-affiliated companies with a head office, branch offices, or other offices in Japan are allowed to transfer to work in offices located in Japan for the period that the visa is valid. The visa will allow the holder to carry out the activities that are specified by the visa at any business office in Japan.

      (4) SKILLED LABOR

      The skilled labor visa covers a range of activities, including cooks of foreign cuisine, sports instructors, aircraft pilots, craftsmen processing precious metals, there is a long and diverse list of skills. The period of stay can be valid for five years, three years, one year, or three months. The visa will allow the holder to carry out the activities that require a technical skill belonging to a specialized industrial field as specified by the visa to fulfill contracts with Japanese companies.

      (5) SHORT-TERM STAY

      The short-stay visa is a requirement for tourists, conference participants, and any visitors from countries that require a visa. The period of stay can be valid for 90 days, 30 days, 15 days, or less. The visa will allow the holder to participate in recreation and sports activities, visit relatives, tour the country, attend classes, or participate in business meetings, conferences, or any other type of business communications.

      (6) FAMILY STAY

      The family stay visa is available for spouses and children who are dependents of foreign residents. The period of stay will depend upon the period of the visa held by the primary resident status holder; these visas can be valid for five years, four years and three months, four years, three years and three months, three years, two years and three months, two years, one year and three months, one year, six months or three months. The visa will allow the holder to perform the daily activities necessary for a spouse or a child who is dependent on the resident.
      Here at PKF JAPAN, we can provide you with a thorough explanation and offer you support on which visa you require for your business activities and how to apply successfully. Please note that we do not provide assistance in obtaining visas for students or tourists.

Preliminary interviews for VISA Services

Before we offer our services, our team at PKF JAPAN will typically schedule an initial consultation with potential clients to ensure that we fully understand their business, identify the most appropriate options for their individual needs, and allow us to provide an accurate quotation. We may ask you for copies of the following information to help this process:

APPLICANT DETAILS:

  • Name
  • Nationality
  • Birthplace
  • Resident Status in Japan
  • Required Duration/Period of Validity
  • Educational Background
  • Professional Background
  • Qualifications and Licenses obtained; for example, Japanese Language Proficiency Test (Level 1)
  • Nature of your Job / Description and the number of Years of Actual Work Experience

DOCUMENTATION REQUIREMENTS

FROM THE COMPANY
We will prepare before application Certificate of corporate registration
We will check Statutory report (※Most recent version)
Accounting statement (※Most recent version)

Employment agreement of the applicant
(※This must include the following: Job Description and Position, Status of Employment, Period of Employment, Remuneration)

We will prepare as part of the application A statement with the reason for employment
A copy of the rental agreement of the office
A copy of office layout
Photographs of the office interior
A list of employees
Any pamphlets or the URL of the company website
Tax report for the commencement of payroll (Applicable for the first fiscal/business year)
Application for payment of withholding income tax on a semiannual basis (Applicable for the first fiscal/business year)
FROM THE APPLICANT
A copy of their passport (photo page)
Color ID photo taken within the last three months (Dimensions 3 cm by 4 cm )
Completed in Japanese or English Resume (Curriculum Vitae)
A copy of graduation certificate from university/graduate school
If applicable A copy of the certificate of the Japanese language proficiency test

Service Features

Our VISA services boast the following four major features:

Support provided by an experienced team specialized in visa applications and renewals

PKF JAPAN’s team of experienced consultants are experts when it comes to supporting visa application and renewal procedures. Our team includes highly capably administration assistants with extensive experience and success in completing visa applications and renewals, working closely with our tax accountants to deliver a comprehensive service to our clients. Successfully obtaining a for business management visa requires an appropriate business plan, this is where our integrated team of experts come into their own, providing multifaceted advice and one-stop support for our clients who need to obtain visas.

An ability to provide fast, agile and effective support

PKF JAPAN’s team of specialized consultants are light on their feet. We are a fast and agile service provider, reacting to our clients’ needs whenever required, and delivering effective solutions. We recognize that it is essential for our clients that we swiftly complete our work when it comes to visa application services to meet our clients’ needs. When providing visa services, we guarantee that we will provide all our clients with prompt and decisive action. We have put together an integrated team of Certified Professional Accountants (CPA), Enrolled Agents (EA), Tax Advisors, Lawyers, Certified Social Insurance and Labor Consultants, Legal Advisors, Business and IT Support Staff, Bookkeepers and Administrative Assistants who, between them, can provide the services that you require.

Multilingual support and an international network

Here at PKF JAPAN, we employ bilingual staff who are proficient in the major languages for international business, including English and Chinese. Over recent years we have seen an increase in both foreign business expansions into Japan and the overseas business expansions of Japanese enterprises. In such an evolving business environment, we are proud to be able to offer our incorporation services in both English and Chinese to enhance and expand the support that we can provide to our clients. Following our link up into the global PKF International accountancy network, we now have expanded our operations to include over 400 offices across 150 countries, allowing us to tap into this network to provide you with even better-localized support. Any clients who cannot communicate in Japanese do not need to worry about any language barrier as we can always find a way to work together using a common language, providing the services that you need.

Integrated support to clients

At PKF JAPAN, we have put together an integrated team of Certified Professional Accountants (CPA), Enrolled Agents (EA), Tax Advisors, Lawyers, Certified Social Insurance and Labor Consultants, Legal Advisors, Business and IT Support Staff, Bookkeepers and Administrative Assistants who, between them, can provide the services that you require. We can offer our clients support for company establishment and management following your successful visa application, including handling the notifications to tax offices, employment contracts, and obtaining any necessary permits.

Meet the Partners

Satoru-Kobayashi

Satoru Kobayashi

PKF Shiodome Partners

Executive Officer

Jun-Kurozumi

Jun Kurozumi

PKF Shiodome Partners

Partner

Masashi-Arai

Masashi Arai

PKF Shiodome Partners

Partner

Hideki-Sato

Hideki Sato

PKF Shiodome Partners

Senior Partner

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